How to Prepare for an Office Move

Office Relocation Moving to a new office is an exciting time, but can seem a daunting task at first. Planning and preparation is key to ensuring a smooth transition. Here are a few tips to help make your move as simple as possible.

Schedule your move

One of the best things you can do to keep organized is create and share a calendar outlining your whole move process. DMS Moving Systems notes that having a schedule helps your team organize what portions of your office need to be packed up or plan around when equipment will be taken to the new location. This also will prevent your employees from being caught by surprise and gives them a clear picture of the timetable for your move.

Get connected

Prior to your moving day, make sure that all utilities and services are connected and activated at your new location. This helps to ensure that you’ll be able to seamlessly set up your new office without additional downtime caused by waiting for electrical or Internet service to be turned on. It only takes a few minutes to make sure your services are ready for your move, and can save you hours of unexpected downtime at your new space.

Inventory

You should also perform a thorough inventory of your office equipment and fixtures, including a detailed listing of their condition. This will give you a comprehensive list of all your office materials and their operating condition so that if there is any problem following the move, you can determine if the issue may have arisen in transit, says McKendree Moving & Storage. This list also is a good way to put together an organized plan for what equipment will need to move to each area of your new location.

Contact clients

Make sure that you put out notice to all of your clients before you make the move, as well, so that they are aware of any downtime or delays that may result from your move. Moving also affords you an excellent opportunity to update your stationary, business cards and other brand items with your new address. It can also be a good way to reach out to former clients or prospective customers near your new location.

Cut waste

Moving time is also a good opportunity to consider what furniture or fixtures are really necessary and which can be left behind or sold, according to Entrepreneur. It’s also a chance to throw away items that have outlived their usefulness. Paying to move more furniture than you need or that will just be replaced is a bad investment, and this is the perfect opportunity to consider a clearance sale of your current furnishings and invest in new items for your new space.

Planning ahead and being organized will help to make your move easy and headache-free, letting you get on with your business and making the most of your new space.